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How to Scan a Document on a Windows PC

Create a digital file from a paper document using a connected scanner.

Quick Answer

Connect/install the scanner, open Windows Scan or the manufacturer's scan app, choose settings, preview, and scan.

Step by Step

  1. Make a backup copy of the original document before making major or irreversible changes.
  2. Connect/install the scanner, open Windows Scan or the manufacturer's scan app, choose settings, preview, and scan.
  3. Review the output carefully, including page order, formatting, images, and text.
  4. Save the result with a new filename until you are sure it is correct.

If That Doesn't Work

  • Exact menu names differ between Adobe Acrobat/Reader, Microsoft Office, browsers, macOS, Windows, and third-party applications.
  • For confidential documents, avoid uploading files to an unknown online converter; use trusted software or services.