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How to Export Outlook Email to a PST File

Create an Outlook Data File export from classic Outlook for Windows.

Quick Answer

Use File → Open & Export → Import/Export → Export to a file → Outlook Data File (.pst).

Step by Step

  1. Open the relevant email account or application.
  2. Use File → Open & Export → Import/Export → Export to a file → Outlook Data File (.pst).
  3. Review the result carefully before making any permanent deletion, forwarding, or account change.
  4. Confirm the change worked from the mailbox or settings page.

If That Doesn't Work

  • Menu names can differ between web, desktop, mobile, classic, and newer versions of an email application.
  • For business or managed accounts, administrator policies can restrict some settings.