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How to Add an Email Signature in Outlook

Automatically add contact information or other text to Outlook messages.

Quick Answer

Open Outlook's signature settings, create a signature, and assign it to the desired account.

Step by Step

  1. Open the relevant email account or application.
  2. Open Outlook's signature settings, create a signature, and assign it to the desired account.
  3. Review the result carefully before making any permanent deletion, forwarding, or account change.
  4. Confirm the change worked from the mailbox or settings page.

If That Doesn't Work

  • Menu names can differ between web, desktop, mobile, classic, and newer versions of an email application.
  • For business or managed accounts, administrator policies can restrict some settings.